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OPEN RECORDS POLICY (continued)
| IV. PROCEDURES (continued) |
C |
The Township Manager shall make a good faith effort to provide public records as promptly as possible. The Manager shall review all written requests for public records to determine if the records requested are public as defined by law. No later than five (5) business days after receiving a written request for public records, the Township Manager shall respond in a manner consistent with Act 3 of 2008. |
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D |
A public record shall be provided in the medium requested, if it exists in that medium. Otherwise, it shall be provided in the medium in which it exists. The Township is not required to create a record that does not exist or compile, maintain, format or organize a record in a manner different from its existing medium. |
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| V. RESPONSIBILITIES |
It is the Township's
responsibility to assure that it meets the requirement
of the Right-to-Know Law, Act 3 of 2008.
The Township shall facilitate a reasonable response
to a request for public records. The Township
shall make a good faith effort to provide public
records as promptly as possible. |
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| The Township Manager shall act as the Open Records Officer and take all steps necessary to ensure compliance with PA Act 3 of 2008. |
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The Township
Manager may designate certain employees to retrieve, handle, copy, and/or witness the viewing of
public records. |
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| Designated
employees shall cooperate fully with those requesting
public records and shall take reasonable measures
to protect public records from the theft, alteration,
or destruction. |
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| VI. APPEALS |
If a request for a public record made per this policy is denied or deemed denied, the requester may file an appeal with the Commonwealth of Pennsylvania, Office of Open Records. If a request for a criminal investigative record is denied or deemed denied, then an appeal may be filed with the Office of the District Attorney of Dauphin County. |
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| An appeal must be filed within fifteen (15) business days of the mailing date of the Township’s denial or within fifteen (15) business days of the deemed denial. Appeallants shall state grounds on which they assert that an item is a public record and address any grounds stated by the Township for denying their request. |
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